SMGA Event Cancellation Policy / Minimum Field Size
We sometimes must cancel a scheduled event due to weather. We try to provide notice as far in advance as possible, but it is often somewhat of a judgement call because some people live very near the course, have private carts with wind screens and heaters, and can play under adverse conditions, while others have a long commute, can’t play if it is cart path only, or just won’t play in cold weather. You can help us by managing your sign up [Playing / Not playing] for the event because we monitor how many people are signed up to help decide if we should play.
Minimum Field Size Requirement:
At least 20 members must be signed up for the event as of 3:00 p.m. on the Tuesday preceding the event. If fewer than 20 players are signed up when signups are closed, the event will be cancelled. [Hint: Check the “Sign Ups by Event” tab on the portal, normally there are more than 30 players signed up by Sunday evening, if there are a lot less you should check the weather forecast for Wednesday!]
If you are signed up as of 3:00 p.m. on the Tuesday preceding the Wednesday event, you will be charged the $7 event fee, unless the event is cancelled. If the event is cancelled, no one gets charged the event fee. If you are signed up, please do not be a no-show, it is a big PITA and really messes up the team games.
The event will be cancelled prior to tee off and you will be notified as early as possible:
- If the Tournament Director decides the weather will be too unpleasant.
- If the minimum size field requirement is not met
- If tee-off is delayed or anticipated to be delayed by more than thirty minutes. Note that in the case of frost delay it may not be decided until almost tee time.
The event will be cancelled after tee-off if there is an on-course rain or lightning delay of more than 30 minutes.
Revised 2/4/2020